We are seeking a detail-oriented Operations Assistant to join our growing team. Ideal for someone who is highly organized, communicates clearly, and is excited to support a company on a mission to bring the work of today’s artists into the world. You’ll work closely with the Operations Manager to ensure smooth order placement, shipment coordination, and client communication.
What You'll Do:
Client Communication
- Respond to client emails professionally and in a timely manner
- Generate quotes and create PowerPoint presentations
- Deliver top-tier customer service and clear, consistent follow-up
Order Fulfillment
- Place product orders for e-commerce and projects
- Coordinate with vendor partners for timely delivery and execution
Administrative Support
- Assist with artwork installation signage and project tasks
- Create shipping labels and maintain inventory organization
- Support Project Managers with special initiatives and large-scale rollouts
What We're Looking For:
- Excellent written and spoken English
- Strong skills in Google Workspace (Docs, Sheets, Slides, etc.)
- Detail-oriented and highly organized
- Problem solver with sound judgment (and knows when to ask questions)
- Reliable and professional communicator
Team Mission:
The Operations Team ensures smooth delivery and installation of products by:
- Supporting internal teams to meet client needs
- Communicating clearly with clients and vendors
- Taking a proactive, problem-solving approach